One platform. Eight modules. Total control.
FuelKPI covers your whole operation — from the nozzle to the general ledger. Use what you need today, switch on the rest as you grow.
Book a demoForecourt management
Take command of every pump, nozzle and shift — and make shortages impossible to hide.
- Pump control and nozzle-to-product/tank mapping
- Meter capture per shift, per attendant
- Pump calibration and downtime records
- Fuel delivery intake and variance analysis
- Manager–staff cash reconciliation
Every litre dispensed is tied to a pump, a shift and a person — so variance always has an owner.
Wet stock management
Know exactly what is in every tank — and what is leaking out.
- Manual and ATG dip readings
- Automated book-vs-physical reconciliation
- Leak detection and water-contamination alerts
- Evaporation, shrinkage and variance trends
- Tank calibration and maintenance records
Catch a leak or a dip discrepancy the day it appears, not at the month-end stock take.
Inventory & procurement
Run the shop and the store as tightly as the forecourt.
- Lubes, spares and store stock — add unlimited products
- Purchase orders with approvals and auto-reorder
- Goods-received notes and 3-way invoice matching
- Batch tracking with expiry alerts
- Inter-branch transfers and a full stock-movement ledger
Every sale, receipt and transfer leaves a traceable record, so stock counts always tie out.
POS & retail
Sell fuel and shop goods — and account for every single sale.
- Fuel and retail sales per pump and per staff
- Barcode scanning and receipt printing
- Discounts, promotions and loyalty
- Returns, voids and cash reconciliation
- Credit customers with limits
Selling a lubricant or a soda automatically adjusts stock — no separate stock-keeping.
Finance & accounting
From shift cash to the trial balance — automatically.
- General ledger with auto-posting from operations
- Accounts receivable and payable
- Bank reconciliation and cash management
- Expense approvals and VAT reporting
- P&L, trial balance and branch profitability
Your accountant stops re-keying and starts reviewing — books that are always current.
Fleet & credit customers
Win fleet business — and get paid for it.
- Cashless fueling with fuel card and driver PIN
- Per-vehicle and account credit limits, enforced live
- Automatic invoice generation and statements
- Aging analysis you can actually chase
Extend credit with confidence — limits are checked at the pump, before the fuel flows.
HR & shift management
Account for people, hours and cash — every shift.
- Attendance and shift handover
- Shift reconciliation and cash accountability
- Commission calculations and payroll exports
- Staff productivity and leave
Shortages are tied to a person and a shift — and flow straight to payroll deductions.
Enterprise BI & analytics
See the whole business — live.
- Live, regional and executive dashboards
- Demand heatmaps and KPI analytics
- Pump efficiency and fuel-loss trends
- Demand forecasting and forecasted stockouts
Reorder before you run dry and spot the under-performing site before it costs you.
Capture documents where the work happens.
Attach delivery waybills, signed GRNs, supplier invoices and calibration certificates straight from a phone camera — and find them on the record forever.
See FuelKPI running on your station
Book a 30-minute demo and we will show you exactly where your fuel, cash and stock are leaking — and how to stop it.